Thursday, May 27th, 2010
Australian workflow leader Practical Programs is pleased to announce the latest version of DataViewer Total Document Management (Dv TDM), with significant new productivity, cost reduction and management features.

Dv TDM is designed to allow users to regain control of information that’s central to their workflow processes. It includes the expertise and tools to better manage the creation, capture, organisation, storage, retrieval, manipulation and controlled circulation of drawings, CAD files and business documents.

“Most document management software developers claim they can manage drawings but what they really mean is that their software allows a drawing to be added to the database and access controls set,” says Practical Programs Managing Director Richard Bates.

“Dv TDM’s features far exceed these simple functions, and we are very proud of our latest version, which is giving our customers unprecedented control and efficiencies in their workflow processes and document management.”

Following is a selection of highlights in the new software.

New Project Wizard
Dv TDM’s new project wizard makes it easy to establish new projects and create options such as project name and number; select the members of the project and select the companies that will be part of the group to receive document transmittals; select a template to use for the project, the file naming convention and folder structure.

“Staff will see only the projects that they are part of,” says Practical Programs Managing Director Richard Bates. “They will be able to search for other projects but the easy pull down selection list will show only the projects that apply to them.”

Automatic Indexing of New Records
You can now schedule Dv to index new files automatically when they appear in one or more watched folders. The file properties and file location can be intelligently indexed to populate the metadata in the database. This is ideal when you receive a large amount of files from an outside source. You no longer need to manually index the files.

New Transmittals
The new transmittals will show you a reduced list of potential recipients based on the project chosen. If no project is chosen, you will be able to select from all potential recipients.

Knowledge Groups
You can now create knowledge groups of documents. A knowledge group represents a group of people who want to be informed about a set of documents. You can select a group of documents by tagging them and assigning a knowledge group name. You then assign people to be part of the knowledge group. Now whenever a document is added or modified, the members of the knowledge group are automatically notified with an email and hyperlink to the modified or additional document.

Office Integration
A new wizard makes it even easier to integrate with Office. It allows greater flexibility in the way the integration works.

AutoCAD Integration
A new wizard makes it even easier to integrate with AutoCAD. Now when new drawings are created in AutoCAD they can automatically be indexed and version controlled. The integration also ensures the correct template is used.

New Viewer
We have added support for a number of viewers. We have also upgraded the integration for other viewers to ensure support for their latest versions. We have added a different viewer from Rasterex, their RxClient. Please take the time to try the different viewers to see which suit your needs the best.

Email Integration
Now you can integrate with Outlook and Lotus Mail. At a right click or a click of a button, the email and its attachments can be added to the Document Repository. The attachments will be saved in their native format. The email properties will be used to automatically create an index. For example, Who sent the email, When, The subject and to whom it was addressed. Each word in the emails and their attachments will be indexed into the content search database. The emails and their attachments will be copied from the email software and stored in the appropriate project or matter folder.

About Dv TDM
Dv TDM is a powerful and robust tool for managing everything from business documents to technical documents and drawings. Dv TDM supports more than 200 Engineering and Office document formats, including: AutoCAD, Microstation, Word, Excel, Outlook, PDF, and many more.

With Dv TDM, you can:
• Access and manage technical project documents worldwide from a central repository or a distributed repository through Internet Explorer.
• Locate drawings quickly as they are never lost, misplaced or misfiled.
• Never doubt ‘who has got what’ as there is always strict version control and all modifications and amendments have been incorporated.
• Fully protect a drawing’s links to other references, templates and files should the latter be subject to modification or deletion.
• Share documents and drawings on the web, control versions, view and markup documents and more without the need for the native file application.
• Manage reference files through Dv TDM without requiring a third party application.
• Store project files in their native file format so clients can integrate documents with legacy ERP and Mapping systems.

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Contact Profile

Practical Programs

Practical Programs is an Australian headquartered company in the business of document and drawing management for more than a decade. The company’s solutions are used in some 31 countries, by private and public sector clients such as: ABN Amro, Australian Central Credit Union, Hutchison Telecom, GE, Philips, TaT, the United States, Australian and New Zealand Departments of Defence, ASC, Amtrak, Oxford University and the Commonwealth Public Service Credit Union.

Richard Bates, Managing Director, Practical Programs
Email: [email protected]
Ph: +61 8 8227 0877

Richard Bates, Managing Director, Practical Programs
P: +61 8 8227 0877


New workflow tools for the creation, capture, organisation, storage, retrieval, manipulation and controlled circulation of drawings, CAD files and business documents.



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