Adelaide, August 26, 2015
One of Australia’s leading fitness equipment suppliers, Gym and Fitness, has implemented Zuus Workforce. Zuus Workforce is the leading provider of cloud workforce management software. Zuus includes scheduling, time & attendance and payroll & point of sale (POS) integrations. Gym and Fitness manages staff across both retail and wholesale operations with Zuus Workforce.
The company replaced four separate manual systems with a single instance of Zuus Workforce. Zuus gives Gym and Fitness costed scheduling, time & attendance, exceptions and overtime management. The integration with payroll system Infinet Cloud inside NetSuite has significantly cut data entry.
All eight subsidiaries in Gym and Fitness use Zuus Workforce:
The head office and warehouse in Queensland
The wholesale distribution and export business
Gym and Fitness Online, based in Adelaide
and all six Gym and Fitness retail stores.
Zuus Workforce gives Gym and Fitness management store performance information. Managers can access rosters and variance reporting on demand, on any device. Since moving workforce management operations to Zuus Workforce, Gym and Fitness have seen a massive 65% reduction in the time taken to process payroll. The visibility in rostering has also lead to a reduction in overtime to ensure the business is operating at peak efficiency.
About Gym and Fitness
Gym and Fitness was established in Queensland in 2002. Gym and Fitness started as an importer and wholesale distributor of fitness equipment. The business specialises in outfitting home and commercial gyms and personal trainers. Gym and Fitness has since expanded into retail with six retail stores and an online business. Adelaide, Sydney, Port Macquarie, Melbourne and the Gold Coast, boast retail stores. Around the country there are over 100 resellers.
Gym and Fitness have invested in decentralised information systems such as NetSuite OneWorld. NetSuite is the leading provider of cloud-based financials/ERP and omni-channel commerce software suites. Zuus Workforce management software integrates into the NetSuite environment. Zuus feeds in employee details and approved hours worked by wage rates and cost centre to keep records in sync. NetSuite have profiled Gym and Fitness as a case study.
Why Zuus Workforce?
Gym and Fitness’ expansion meant that employee count was set to increase in 2015. Before Zuus, spreadsheets shared via Google Apps formed a centralised rostering system. MYOB comprised financials and payroll. Unbranded fingerprint timeclocks had recently replaced manual time books. These systems became problematic. Users would overwrite each others' spreadsheets in Google Apps. In the time tracking spreadsheet some staff would also pre-fill their arrival and departure time in advance. Time clocks could not handle daylight savings or timezones. MYOB was unable to handle more than one user or multi-currency payroll. The company evaluated other systems such as Deputy before choosing Zuus Workforce. The team chose Zuus Workforce for its outstanding award interpretation and intuitive interfaces. Secure biometric time & attendance system removed daylight savings and time zone issues. The Zuus Workforce integration with NetSuite/Infinet Cloud for payroll eliminated data entry.
Gym and Fitness managing director Dave Barnes comments, “In early 2015 we had 5 stores and were preparing to open another site in Port Macquarie. The team identified that we needed an all-in-one workforce management tool. We needed to manage employee data, leave requests, time & attendance and scheduling. With Zuus Workforce, our front-line managers can look after our staff more effectively. They make great decisions about who to schedule, where and when. We have minimised the occurrence of overtime with ZuusTime. We are growing into Australia’s largest specialty retailer. Zuus Workforce gives us confidence that we are aligning staff interests with business interests. We know we are doing everything we can to look after our people. ”
Zuus Workforce provides Gym and Fitness with great benefits including:
Zuus Workforce empowers managers with all the information they need to make great decisions. They know who to schedule, where, when and for how long. In ZuusSchedules™ information about staff comes together:
award penalty rates.
This information comes together in an intuitive interface.
Secure time & attendance
With ZuusTime™, staff simply place their finger on a glass screen to clock on and off. Located near the point of sale terminals, staff log their start and finish times and lunch breaks. This information feeds seamlessly into an approval interface. The store manager and operations staff can manage any variations to staff hours.
Integration with Infinet Cloud in NetSuite for payroll
Gym and Fitness payroll staff use the Zuus Workforce NetSuite integration. The integration cuts more than 90% of the manual data entry from the payroll process. Zuus calculates award wage rates, allowances and overtime automatically. These figures are populated into NetSuite/Infinet Cloud at the push of a button on pay day.
Multi-site workforce management
Retail staff are flexible and often work in many locations in a day. ZuusTime™ allows staff to clock on at different locations throughout the day. This flexibility enables high resolution cost centre reporting in NetSuite.
Variance reporting to track performance
Operations staff need to watch labour costs. At any time, management can view the performance of any store. ZuusOrg™ presents hourly, daily and weekly reporting across 8 KPIs. ZuusOrg™ includes labour cost percentage, labour efficiency and productivity and more.
Mr Barnes said, “Zuus Workforce means less manual work for my operations team. Time spent on comparing spreadsheets to time & attendance reports is gone. The payroll process is automated. We are much more efficient as an organization. This means we can direct our time towards our core business. We are selling great fitness equipment and providing a great customer experience.”
Rachael Skinner, CEO and founder of Zuus Workforce, comments:
“Businesses that have manual scheduling and disparate time & attendance systems are falling behind. It’s no longer enough to rely on spreadsheets and time books. With labor costs increasing every financial year, it’s important to realise efficiencies wherever possible. Businesses need to look after staff to reduce turnover. They need to reduce inefficient manual processes. Seamless robust integrations between software systems (such as our integration with NetSuite) can automate processes. Workforce management, payroll and point of sale systems should talk to each other. Businesses who realise this will grow with an unbeatable competitive advantage.”
About Zuus Workforce
Zuus Workforce is schedules, time & attendance and advanced labor reporting in the cloud. Established and growth businesses alike can leverage Zuus Workforce. Improve transparency of labor cost data across the organization. End inefficient data entry and speed up workforce management processes. Integrate your major point of sale, business intelligence and HR systems. Integration means no more redundant, double-entry data.
Zuus Workforce is the centerpiece of your workforce management plan. Zuus brings together KPI targets, wage award rates & work orders and staff availability. Zuus comprises cloud-based modules like time & attendance and payroll integrations. These modules are based around a core of efficient and effective scheduling.
Zuus reduces labor cost percentage by 3-5% and reduces payroll admin by more than 85%.
In our design, we focus on the question “Is this better for the staff?” because happy staff give customers a great experience. Zuus Workforce empowers frontline managers to get staffing levels right. Managers can make informed decisions from actionable information. This balances employees’ needs and business requirements.
For more information about the Zuus Workforce Management platform, visit www.zuusworkforce.com
Contact the Palo Alto team on 650-924-9241 or [email protected]
NOTE: Zuus Workforce and the Zuus logo are service marks of Zuus Workforce Inc. Third-party trademarks mentioned are the property of their respective owners.
ZUUS Workforce is schedules, time & attendance and advanced labor reporting in the cloud. Established and growth businesses alike can leverage ZUUS Workforce. Improve transparency of labor cost data across the organization. End inefficient data entry and speed up workforce management processes. Integrate major point of sale, business intelligence and HR systems. Integration means no more redundant, double-entry data.
ZUUS reduces labor cost percentage by 3-5% and reduces payroll admin by more than 85%.
Rachael Skinner, CEO
P: +1 702 494 8731
M: +61 404 299 166